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Study Abroad Compensation Policy

Types of Faculty/Staff Study Abroad Programs

1. Hood faculty/staff led Academic or Service Learning Trips

These trips are led by a faculty/staff member and are typically credit bearing experiences or connected with credit bearing courses in the prior or subsequent semester. These trips are coordinated by a trip director and recruitment and scheduling is completed through the Office of Study Abroad. All such trips must be approved by the Provost and scheduled by the Director of Study Abroad.

Compensation:

The Director of the Program will be compensated at the rate of $500 per week while traveling with the students. Additionally all travel costs approved by the Provost will be covered by the College. These include: coach plane fare to and from the site; internal transportation costs; and food/lodging during the trip. Lodging and food cost may include one day within the United States (before and/or after the trip), when such travel is necessary for the logistics of the trip.

There is no compensation for the development of the study abroad trip; however the Office of Study Abroad can be of some assistance to the Director.

Guidelines:

  1. Trips must be approved at least one year in advance of the program.
  2. Typical trips are during summer, J term, or spring break.
  3. The Director must have at least 5 students to gain final approval; unless approved by the Provost.
  4. All documentation required by the Study Abroad Office and all deadlines must be completed.
  5. If a trip has greater than 20 students, the Director may request a co-director to accompany the trip; if approved this co director will be funded in the same manner as the Director of the trip.
  6. In conjunction with the Director of Study Abroad every effort should be made to make the trip affordable to Hood students
  7. Should spaces be available the director, with permission of the Provost, may recruit non- Hood students to join the trip
  8. Should the area of the world become unstable, the trip will be cancelled by the Provost.

 

2. Hood faculty/staff led Travel Trips

These trips are led by faculty/staff members and are not credit bearing nor connected to a credit bearing course. These travel trips are of general value to the Hood community and should be scheduled in conjunction with the Office of Study Abroad.

Compensation:

These trips are generally developed through outside travel agencies and participants are recruited by the Director of the trip and the Office of Study Abroad.

Typically, the Director of this type of program has her/his expenses covered through the negotiation with the travel agency. However, if there are costs such as single occupancy, travel to the location of departure, unpaid food costs, Hood College will cover such costs, if they are requested at the time the trip is approved by the Office of Study Abroad.

Guidelines:

  1. Trips must be approved at least one year in advance of the program.
  2. Typical trips are during summer or J term.
  3. Director must meet the threshold of the trip size set by the agency.
  4. All documentation required by the Study Abroad Office and all deadlines must be met.
  5. If a trip has greater than 20 students, the Director may request a co-director to accompany the trip. If the size is above 20 and the agency does not cover the cost of the co-director, Hood will cover such costs.
  6. In conjunction with the Director of Study Abroad every effort should be made to make the trip affordable to Hood students.
  7. Travel trips should recruit broadly from the Hood community, including students, staff, trustees, alums, and other friends of the College.
  8. Should the area of the world become unstable, the trip will be cancelled by the Provost.