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Changing Your Phone System Options

  • Access your PhoneMail
  • Press 8 to alter your answering options
  • A series of menu options will then be given to you:
    • press 1 to change your GREETING - The PhoneMail system uses a default greeting until you record your personal greeting message. The greeting will be used to answer your phone in your absence and as an introduction to phonemail. After recording your new greeting, PRESS * and then #
    • press 2 to change your ANSWERING MODE - You can choose to let the PhoneMail system answer or not answer your calls:
      • To ACCEPT messages, PRESS 4.
      • To DECLINE messages, PRESS 6.
      • If you decide to NOT ACCEPT messages, PRESS # if you want your personal greeting to play (so callers may transfer to your referral extension), OR PRESS 2 to tell the system not to answer any calls.
       
    • press 3 to change your REFERRAL EXTENSION - The PhoneMail system automatically chooses the default referral extension (the Operator) if the caller asks to be transferred to a must-answer line. To choose a new referral extension, PRESS 1. Dial the extension OR dial the last name, followed by first name of the referral until recognized and then PRESS #
    • press 4 to RECORD your name - This feature lets you to record your name for your personal mailbox header. This allows internal subscribers to hear your recorded name for verification when addressing messages to you or when receiving messages from you. To record, PRESS 1; when finished PRESS * and then #.
     
  • To return to the main PhoneMail menu at any time, PRESS #.

Mailbox Options

  • Access your PhoneMail
  • Press 9 to alter your mailbox options
  • A series of menu options will then be given to you:
    • press 1 to change your DISTRIBUTION LISTS - The PhoneMail system allows you to create personal distributions lists so you are able to send a message to multiple subscribers at one time. Each list can hold up to 20 extensions.
      • To CREATE the list, PRESS 1.
      • To MODIFY the list, PRESS 3.
      • To DELETE the list, PRESS 6.
      • To REVIEW the list, PRESS 9.
       
    • press 2 to change your PROMPT LEVEL - Your phonemail uses the default standard prompts unless you decide to change the level to abbreviated. To change your prompt level to ABBREVIATED, simply PRESS 2
    • press 3 to change your PASSWORD - The PhoneMail system uses a default password, until you choose a personal password to use. The password cannot be shorter than 4 digits, and no longer than 24 digits. To MODIFY your password, dial the new password, then PRESS #
    • press 5 to change your PLAYBACK options - You can change the volume and the speed of your messages.
      • To TEMPORARILY adjust the volume while listening to your messages, PRESS 5 to increase and PRESS 8 to decrease.
      • To PERMANENTLY change the volume in the PhoneMail system, PRESS 5 to increase and PRESS 8 to decrease, and then PRESS #
      • To TEMPORARILY adjust the speed while listening to your messages, PRESS 9 to increase and PRESS 7 to decrease.
      • To PERMANENTLY change the speed in the PhoneMail system, PRESS 9 to increase and PRESS 7 to decrease, and then PRESS #
       
     
  • To return to the main PhoneMail menu at any time, Press #