GRADUATE ACADEMIC POLICIES
Policies and procedures for graduate studies at Hood College are intended to safeguard the integrity of the degree granted, to facilitate the student’s progress toward the degree and to prevent delays and misunderstandings.
The student is responsible for being thoroughly familiar with all policies and procedures as well as the requirements of the degree program. This catalog should be consulted regularly. Students who have questions about requirements or procedures should consult their adviser or the Graduate School.
The Graduate School strives to maintain and enforce the highest standards of academic integrity. Accordingly, plagiarism and other forms of academic dishonesty are unacceptable and will result in disciplinary action. By accepting admission to the Graduate School, a student has also accepted to be governed by the stated regulations of academic conduct, and indicates a willingness to accept disciplinary action, if behavior is deemed to be in violation of those rules or in some way unacceptable or detrimental to Hood College. During the first semester of graduate study, each student must sign a statement indicating his or her understanding of these regulations. Professed ignorance of what constitutes academic dishonesty does not excuse violations of these regulations.
All Hood College graduate students are expected to comply with the following rules of academic conduct.
- Examinations, Tests and Quizzes. During examinations, tests, quizzes, comprehensive examinations or other classroom work, no student shall give or receive aid in any way or form not authorized by the instructor.
- Papers, Essays, Oral Presentations and Theses. Presenting oral or written work that is not the student’s own (except as the instructor specifically approves) is dishonest. Any direct statement taken from other sources must be documented. Sources of information and of ideas or opinions not the student’s own must be clearly indicated. Instructors may prescribe limitations on the sources to be used.
- Projects and Reports. Unless otherwise directed, each student must do her or his own work, experiments, drawings and so forth, from her or his own observations. Students may work together provided that each member of the group understands the work being done, and provided that the instructor does not prohibit group work.
Violations of Academic Conduct
When an instructor has evidence that a graduate student is not in compliance with these expectations, it is the obligation of the instructor to bring it to the attention of the student and to evaluate the specific work as a zero. That zero is to be calculated into the final course grade. Instructors also reserve the right to assign a final course grade of “F” to a student for cases of academic dishonesty.
Students may appeal the action of the instructor by written petition to the Graduate Council through the dean of the Graduate School. The Graduate Council will investigate the appeal and render a decision, though this decision may be appealed to the dean of the Graduate School.
In perceived cases of extreme academic dishonesty, an instructor or program director may request a review by the Graduate Council. The Graduate Council will hear statements from the instructor and/or program director, and then from the student under review. If, after hearing both sides of the case, the Graduate Council finds the student to be in extreme violation of the Academic Conduct code, they will recommend dismissal from the program. The final decision will rest with the Graduate Council, though the student may appeal the decision to the dean of the Graduate School.
Academic Standing and Warning
A student whose cumulative grade point average (G.P.A.) is 3.0 or higher is in good academic standing, which is required for graduation. If a student’s G.P.A. drops below 3.0, he or she will be placed on academic warning. The G.P.A. must be restored to 3.0 within 9 credits completed from the term in which the G.P.A. fell below 3.0. The 3.0 average may be restored by repeating courses or by taking additional courses. There are no limitations to the number of times a student can fall below 3.0 and restore his or her G.P.A. However, no more than 3 courses (9 credits) beyond those required for the degree can be used to raise the G.P.A. and all requirements for the program must be completed within the time limitation policy.
A student on academic warning who does not restore the G.P.A. to 3.0 as required will be dismissed from the College for academic reasons. A student who has been found by the Graduate Council to be in extreme violation of the Graduate School’s regulations of academic conduct will be dismissed from the program and from the College (see Violations of Academic Conduct). Students who are dismissed from the College may not enroll in another graduate program or as a nondegree-seeking student. A student may appeal academic dismissal as outlined in Exceptions to Academic Policies, Regulations or Requirements.
Admission to Degree Candidacy
Upon successful completion of 12 graduate credits that meet departmental requirements in a degree program at Hood, the student is formally recognized as a degree candidate. At that time, the student must complete and submit the Master’s Degree Candidacy Form (DCF) for approval. Degree candidacy notification letters are mailed to the students and DCF forms are available at www.hood.edu/graduate. Students who have not submitted a degree candidacy form in accordance with the time limits specified in their degree candidacy notification letter will not be permitted to register. The form must be submitted to the Graduate School Office according to the established time limits.
It is the student’s responsibility to obtain signatures of the adviser and program director before the form is submitted to the Graduate School for approval.
Students who have received approval for transfer credit must complete the appropriate section on the degree candidacy form.
Students who take courses after completing 12 graduate credits meeting departmental requirements, and who do not complete the Master’s Degree Candidacy Form, cannot be certain that such courses will meet or be accepted as degree requirements.
Once a Master’s Degree Candidacy Form has been signed it may be changed only upon written request of the student, with the approval of the adviser, program director and the dean of the Graduate School. Forms for changing the Master’s Degree Candidacy Form are available in the Graduate School Office and online at www.hood.edu/graduate. An e-mail notification from the student and the adviser can be submitted to the Graduate School in lieu of the Degree Candidacy Change Form.
Changes in degree candidacy must be filed with the Graduate School Office prior to the semester in which the student plans to take the proposed new course.
Changing from Nondegree to Degree Status
A student who wishes to change from nondegree status to a degree program must inform the Graduate School Office, in writing, of this intent. The student must submit any additional documents required of the specific program of interest and have his or her file reviewed by the program director. Admission as a nondegree student does not guarantee admission to a degree program. A maximum of 12 credits taken by a nondegree student may apply to a degree program.
Changing from One Degree Program to Another
A student who wishes to transfer from one degree program to another must submit a written request to the Graduate School, which will consult with the appropriate department(s) before rendering any decisions. Credits earned in the original program may apply to the new program if, in the opinion of the dean, they are appropriate to the new degree. Academic performance in any and all graduate coursework will be considered in appeals to transfer between degree programs. Students who have failed to earn a degree after attempting a comprehensive examination twice—or after failing to complete satisfactorily a field work project, software project or thesis—may not transfer credits earned in that program to another degree program.
Second Master’s Degree
A student who has earned one master’s degree from Hood College may earn a second master’s degree upon satisfactory completion of the program requirements in a second graduate degree program. Up to six hours of graduate credit may be applied from the first master’s degree program to the second one. Courses eligible for transfer must have been completed no earlier than five years from the start of the Hood graduate program. The seven-year time limit will begin with enrollment in the first new course of the second graduate program. All other academic requirements will apply to the second program except that the second major or concentration must be different from the first major or concentration. Students planning to pursue a second degree must notify the Graduate School in writing of their intent.
Enrollment in Two Master’s Degree Programs
Graduate students may enroll in and pursue two master’s degree programs simultaneously. In order to apply to a second degree program, the student must submit a request in writing to the Graduate School, which will then consult with the student’s current adviser and director of the second degree program. After consultation and review of the student’s transcripts, a decision will be rendered. The final decision of acceptance or denial resides with the dean of the Graduate School.
The following guidelines apply to students pursuing two master’s degree programs simultaneously:
- The student must maintain a cumulative graduate G.P.A. of 3.0 in each degree program. Dismissal from one degree program does not necessarily result in dismissal from the second degree program.
- The student must successfully complete a minimum of 9 credits in his or her first degree program before requesting acceptance into a second master’s degree program.
- Up to six hours of graduate credit may be applied from the first master’s degree program to the second one. If programs share additional course requirements, the student may be waived from completing the course in the second degree program but will have to replace the course with an appropriate course subject to the approval of the student’s adviser and program director.
- Degree completion will be calculated and handled separately for each degree program. All processes must be addressed separately for each program. This includes time limits, degree candidacy forms and petitions to graduate.
- Pursuit of two master’s degree programs will not be considered a justifiable excuse for requesting an extension of the time limit for degree completion in any one program.
- The student’s transcript will note both degree programs.
- Academic and financial holds apply to the student and not the degree program. For example, a financial hold placed on a student’s records as a result of a payment issue for a course in one degree program can prevent the student from pursuing courses in the second degree program.
- A student may not pursue more than two graduate degree programs simultaneously.
Faculty advisers, the program director, the dean of the Graduate School and the staff are available to assist students. Procedures have been set up to check progress toward the degree. It is the student’s responsibility, however, to know the requirements for her or his degree and to fulfill them. It is the student’s responsibility to be thoroughly familiar with the academic policies and procedures, as outlined in this catalog.
Each degree-seeking student is assigned to an adviser who: 1) approves course registrations, 2) assists the student in developing a concentration, 3) presents the student’s application for candidacy to the dean of the Graduate School and 4) in some instances, supervises thesis or field work if such an option is selected.
Comprehensive examinations are built upon the content of the graduate courses taken as components of a graduate program and upon courses for which a waiver or exemption has been granted. A student may not be examined in an area where transfer credit has been awarded. While many or most of the examination questions may deal with specific subject content, some may require the student to draw together several concepts in order to demonstrate an understanding of interrelated ideas. The Notification of Intent to take the Comprehensive Examination is mailed to degree candidates in applicable degree programs in January and June and includes the upcoming fall and spring examination dates. Only students who are in good standing (maintaining a 3.0 cumulative grade point average) and whose Master’s Degree Candidacy Forms are on file in the Graduate School Office may take the comprehensive examination. Specific instructions and deadlines are included in a letter from the Graduate School. It is the students’ responsibility to communicate with their advisers and to notify the Graduate School of their intent to participate by the published deadlines. The completed Notification form, signed by the adviser, should be returned to the Graduate School Office. Students should confirm receipt by the required deadline if mailing forms. The form is available online at www.hood.edu/graduate
The following procedures apply to the comprehensive examination:
- Notification of Intention. The student must complete the form entitled Notification of Intent to Take the Comprehensive Examination, secure the signature of the adviser and submit the form to the Graduate School, in accordance with the published deadline. No examination will be assembled unless the form is on file with the Graduate School. The form is available online at www.hood.edu/graduate.
Students who require special services, equipment or seating arrangements because of a disability or pregnancy, need to contact the Graduate School Office at (301) 696-3600 or via e-mail at email@example.com. Accommodations will be made for persons having documented disabilities by the disability services coordinator.
- The Questions. Comprehensive examination questions are written by the instructor of each course.
- Assembling the Examination. In consultation with the student, the adviser, the department chair or program director prepares the comprehensive examination. Ordinarily, the test questions are drawn from one department. Occasionally, questions are drawn from several departments and appropriate department chairs are expected to assist the advisers in obtaining questions. The examination is presented to the Graduate School at least two weeks in advance of the scheduled examination. Comprehensive examination envelopes are assembled for each student. Identifying information and general instructions are on the envelope. The questions and specific directions are placed in each envelope.
- Administration of the Examination. Comprehensive examinations are administered four times each year; two days in April and two days in November. Ordinarily, the examinations are scheduled during the spring and fall semesters. The exact dates of the examinations are published in the College calendar for each year. The place of administration of the comprehensive examination will be announced. Students will answer their examination questions by typing them using Hood College desktop computers in the examination room. Personal computers are not permitted.
The examination is administered and proctored by the staff of the Graduate School. The comprehensive exam is given in two parts, from 9 a.m. to noon and 1 to 4 p.m. The examinations begin at 9 a.m. promptly. All papers must be completed by 4 p.m. Students are expected to comply with the rules of academic conduct found under the Academic Standards section of the catalog.
Students who are unable to take a comprehensive examination on the scheduled date because of hardship may petition the adviser for a substitute date. If the adviser approves the petition, the student must contact the Graduate School to make arrangements for the administration of the examination and the substitute date. In all cases, if the student wishes to complete the examination within the same semester, the substitute date must occur on a weekday no more than 10 business days after the originally scheduled examination date.
The Graduate School must be informed of any alternate plans.
- Grading of the Examination and Reporting the Results. The adviser or the department chair, with the assistance of the departmental instructors, arranges for grading of the examination. Where possible, the original writer of an examination question is called upon to grade that question. Questions are graded on a pass-fail basis. The adviser collects all the graded examination questions and, using departmental guidelines, grades the total examination as either pass or fail. Usually a student’s total examination is graded pass when four of five questions for Human Sciences and three of four questions for Biomedical Science and Thanatology are graded pass. Ceramic Arts students must score at least an 80% on the written exam. Frequently two or three faculty members are called upon to read and assist with the evaluation.
- Once the total examination is evaluated, it is the responsibility of the adviser to notify the student and the Graduate School regarding the results of the comprehensive examination. This notification must be in writing.
- The process of examination evaluation and notification must be completed within 30 days following the administration of the examination.
Options for Students Who Have Failed the Comprehensive Examination. Only one re-examination may be arranged. Re-examination occurs during the next semester following the initial comprehensive examination, excluding summer session. The student must file another Intent to Take the Comprehensive Examination and, in the case of Human Sciences and Thanatology, will only be re-tested on the questions he/she failed. In the case of Biomedical Science, the entire exam must be retaken. The student also confers with her or his adviser six weeks in advance of the re-examination. The student who has failed both the initial comprehensive examination and re-examination is not eligible for the master’s degree, and has no further degree options.
If a student fails the comprehensive examination, the only option available to that student is re-examination. The thesis, field work or project option is not available to students who fail a comprehensive examination.
Field Work and Independent Research Projects
A student must have a completed Master’s Degree Candidacy Form on file in the Graduate School before the student will be permitted to register for a field work or research project. Registration must be completed during the regular registration period. Students who elect the 6-credit project option will be registered and billed for all 6 credits in one semester. Credits will not be split over the course of multiple semesters.
The field work or research project is a culminating activity and therefore should follow all necessary work to assure adequate content and methodology. It is required in some degree programs and may be optional in others. Students may elect to do either a 3-credit or a 6-credit field work or research project. Students who elect to do a field work or research project must complete a Permission to Enroll form for course number 585, Master’s Field Work Project, and submit a written proposal to be approved by the field work or research adviser or instructor, program director or department chair and the dean of the Graduate School. The 6-credit research project is similar to a master’s thesis in structure, complexity, depth of study and rigor. The Graduate School will continue to re-register students each semester for the field work or research project as “IP” (In Progress) until a final grade is submitted. Students are responsible to pay the Graduate School comprehensive fee each fall and spring semester until the project is completed.
The 3-credit field work or research project is a disciplined application of theories and techniques learned during the master’s study and applied in a field work setting with clearly defined learning objectives. It is graded Satisfactory (S) or Unsatisfactory (U). The grade is awarded by the field work or research adviser or instructor. (The dean of the Graduate School will review the report and verify the approval of the Reading Committee.)
The student is responsible for initiating either a 3- or 6-credit field work or research project proposal and for securing a field work or research adviser or instructor for the project, who will serve as the chair of the Reading Committee. The adviser and the student, in consultation, will identify two additional persons to serve on the Reading Committee.
The basic procedure established for the master’s thesis should be followed for the 6-credit research project. The procedure for a well-structured independent study should be followed for the 3-credit field work or research project.
The final typed or printed copy of the field work or research project, with the signatures of the Reading Committee, must be delivered to the Graduate School by the student in accordance with the published calendar. The Reading Committee will have reviewed the report for correctness of format, for content, for bibliography, etc. The final report associated with the 3-credit field work or research project, while meeting the requirements of quality and rigor expected at the master’s level, is not required to be as extensive in bibliography citations and structure as the 6-credit research report.
The title of the report will also be noted in the student’s file. The report will then be forwarded to the appropriate department chair or program director. By arrangement with the library, copies of the report from the 6-credit field work project must be bound.
A comprehensive examination or thesis option is not available to students who do not satisfactorily complete a field work or research project.
A student must have a completed Master’s Degree Candidacy Form on file in the Graduate School before the student will be permitted to register for thesis preparation. Registration must be completed during the regular registration period by submitting a signed copy of their thesis proposal to the Graduate School. Students will be registered and billed for all 6 credits in one semester. Credits will not be split over the course of multiple semesters.
A thesis is required in some degree programs and is an option in others. Before registering for course number 580, Master’s Thesis Preparation, a preliminary thesis title and a written proposal must be completed. The proposal with the title page signed by the thesis adviser, program director and dean of the Graduate School must be submitted. For registration purposes, the Graduate School will complete a Permission to Enroll form to accompany the signed cover sheet. A copy of this form will be mailed to the student. The thesis preparation course is a 6-credit course and is graded Satisfactory (S) or Unsatisfactory (U). The grade is awarded by the thesis adviser. Final approval of the dean of the Graduate School is required for completion of the thesis project.
A detailed statement of regulations and guidelines concerning the master’s thesis is available from the Graduate School or available on our website at www.hood.edu/graduate and should be consulted before a student enrolls for Master’s Thesis Preparation.
A thesis is a 6-credit course; the charge for Master’s Thesis Preparation is in accordance with the per credit tuition as indicated in the Graduate Tuition and Financial Arrangements section of this catalog. The Graduate School will continue to re-register students each semester for their Master’s Thesis as “IP” (In Progress) until a final grade is submitted. Students are responsible for paying the Graduate School comprehensive fee each fall and spring semester until the project is completed.
A comprehensive examination or nonthesis option is not available to students who fail a thesis defense.
Capstone (HUM 595)
A student must have completed a Master’s Degree Candidacy Form on file in the Graduate School before he or she will be permitted to register for the Humanities Capstone course. Registration for the course must be completed during the regular registration period, by the drop/add date (see Academic Calendar) by submitting a completed and signed Permission to Enroll form and written proposal to the Graduate School. The written proosal will be reviewed by the MAHAC (Master of Arts in Humanities Advsiory Committee). If the proposal is approved, the student will be registered for the course. If the written proposal is not approved, the student will be contacted by a member of MAHAC.A detailed statement of regulations and guidelines concerning the Humanities Capstone is available from the Graduate School website at www.hood.edu/graduate and should be consulted before a student enrolls in the Capstone course.
The Humanities Capstone is a 4-credit course, the charge for which is in accordance with the per credit tuition as indicated in the Graduate Tuition and Financial Arrangements section of this catalog. The Graduate School will continue to re-register students each semester for their Capstone as “IP” (In Progress) until a final grade is submitted. Students are responsible for paying the Graduate School comprehensive fee each fall and spring semester until the project is completed. Students will receive a letter grade upon completion of the Capstone.
All coursework and degree requirements must be met within seven years of enrolling in the first course at Hood College that applies towards the degree and/or certificate program.
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One summer term (Summer I or Summer II) may be added to the start or to the end without time penalty.
A student who will need time beyond the seven year time limit to complete his or her work may request such an extension through his or her adviser. The dean, on the recommendation of the student’s adviser and the program director, may grant an extension not to exceed one year. A student may request an extension exceeding one year by petitioning the Graduate Council (please refer to the section titled Exceptions to Academic Policies, Regulations or Requirements).
Transfer of Credit
A student wishing to transfer credit for prior graduate coursework to a Hood graduate program must submit a written request to the Graduate School prior to the completion of the Degree Candidacy Form (12 credits). All requests for transfer credit will be reviewed by the program director and the dean of the Graduate School for content and relevance. Specific information regarding transfer credit includes:
- Coursework must have been taken at the graduate level from an accredited institution;
- Student must submit a course description and/or syllabus for each course being requested for transfer credit;
- Student must submit an official transcript of coursework;
- Courses eligible for transfer must have been completed no earlier than five years from the start of the Hood graduate program;
- A maximum of 6 credits will be permitted for transfer (9 credits for students in the M.F.A. program in Ceramic Arts);
- No transfer of credit will be permitted for individual courses carrying fewer than two semester hours of credit. Credits earned on a pass/fail basis are not eligible for transfer.
Under certain circumstances, transfer credit for work completed elsewhere after enrollment at Hood College may be accepted. This transfer credit will not be allowed for work equivalent to courses offered at Hood, unless approved by the program director and Dean. Students should submit the course description and transfer request to the program director for approval. Once approved, the student may enroll in the course. Upon completion, the student should have official transcripts sent to the Graduate School Office so that the credits may be applied to their graduate transcript at Hood. Transfer credit does not apply toward the grade point average.
Conferring of Degrees
Master degrees are awarded in January, May and September. Students graduating in January participate in the May commencement ceremony. Students completing the degree requirements in September participate in the May ceremony the following year. All graduating students who have petitioned to graduate with the Graduate School Office will receive full information about commencement in April. Attendance is not required of master’s candidates, but all are encouraged to participate. For further information, see the section on Graduation in this chapter.
Students must complete and submit to the Graduate School Office the Petition to Graduate form by the established deadlines posted to the College’s academic calendar, which is available online at www.hood.edu/graduate. To receive the Petition, students must have their signed Master’s Degree Candidacy Form on file in the Graduate School Office and have completed a minimum of 18 graduate credits toward their program requirements. The Petition form includes information for those planning to complete their degree requirements within a year’s time, and is available on our website at www.hood.edu/graduate
Students must submit their completed Petition forms to the Graduate School Office within the deadlines outlined in the Petition memo. A list of potential graduates for master’s degrees is submitted for faculty and trustee approval during their scheduled meetings. If a student petitions the Graduate School Office but does not complete the degree requirements on schedule, the student must resubmit the petition.
The College celebrates graduation in formal ceremonies in May. Along with the May graduates, students who receive their degrees in September and in the following January may participate in commencement exercises in May of the following year. It is Hood’s policy that only those students who have fulfilled all academic requirements and have met all financial obligations to the College may participate in commencement. Diplomas issued for September and January graduates will be available for pickup by the student in the Graduate School Office or may be mailed to the student at his or her request. Commencement regalia may be purchased through the College bookstore.
General Policies and Operating Procedures
The Office of Campus Safety is located on the mezzanine of the Apple Academic Resource Center, and can be reached by calling (301) 696-3569. To locate an officer on campus when the Security Office is closed, dial 0 for the College switchboard or stop by the Information Desk in the Whitaker Campus Center.
Emergency Canceling of Classes
Many radio and television stations will announce the emergency canceling of Hood College classes. Closing will be announced in Frederick as well as in Hagerstown, Montgomery County and other locations. Courses taught at other locations are governed by the closing policy of the sponsoring agency. During inclement weather a recorded message may be heard by calling the College switchboard at (301) 696-3131, option 9, by visiting our website, www.hood.edu, or by subscribing to alerts through School’s Out (www.schoolsout.com) or Hood Alert (www.hood.edu/alert).
Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act of 1974 (P.L. 93-380) extends to students the right of access to their education records maintained at the College. The provost, the dean of the Graduate School and the registrar maintain these records for enrolled and former students. Information and notification as to the type of record; the accessibility of and policies for maintaining, reviewing and expunging the record; and the procedures for inspecting, reviewing, obtaining copies of or challenging the record are established by the appropriate offices.
Financial Obligations and Future Registrations
Grades, transcripts, future registrations and diplomas will be withheld and the student will not be graduated until all tuition, fees and other bills incurred at the College have been paid, and all library books returned.
Students who are away from the College for less than two years will be considered active students and will be maintained on mailing lists, etc. Students whose graduate studies are interrupted or discontinued for more than two years but less than seven years will be classified as inactive students; they will not be maintained on mailing lists. Inactive students may return to active status by registering for a graduate course. This policy does not alter the seven-year time limit required for the completion of a graduate degree at Hood College. All requirements for the degree at Hood must be met within seven years following the date of first enrollment. Students who do not complete their program of study within their seven-year time limit will be automatically withdrawn from the College. Please refer to the section on Time Limits for information regarding time extensions.
Except where marked to the contrary, parking is permitted on a first-come, first-served basis on most lots on the campus. Parking permits are required for cars parked in campus lots and for students who choose to park in the Frederick Memorial Hospital parking garage.Vehicle registration forms can be completed through Self-Service and students can submit their receipt to the Office of Campus Safety or at the Information Desk to obtain their pass. The registration fee will be added to the student’s bill through the Accounting Office. Students who choose to park along the street will not be required to purchase a parking permit, but must adhere to parking signs and marked curbs.
Hood College recognizes individual student choice in observing religious holidays that occur during regularly scheduled classes. Students are responsible for work missed.
Students with Disabilities
Hood College actively supports the rights of students with disabilities to have equal access to education. In accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Hood makes every reasonable effort to accommodate the needs of students with disabilities.
Students who have a disability are asked to notify the disabilities services coordinator as soon as possible. Early notification prevents delay in initiation of services and ensures the student full access to educational activities. The disabilities services coordinator and/or the medical staff, in consultation with the student, prepares a plan for services and forwards authorization for specified services (such as note taking and interpreting) to the appropriate offices on campus.
In compliance with the Family Education Rights and Privacy Act of 1974, transcript requests must be in writing. Forms are available in the Office of the Registrar or online at www.hood.edu/adminservices/registrar.cfm
Use of Facilities
Graduate students may use the academic facilities of the College in a manner consistent with the requirements of the courses in which they are enrolled and only during hours when the academic phase of the College is in operation. Graduate students may use their Graduate Student Identification Cards to gain admission to the outdoor pool.
Instructors in graduate programs are required to use the following uniform criteria in assigning grades to students:
- A Excellent mastery of course content and excellent ability to apply course content concepts. The work displays initiative, independence and application. In some courses, originality may be required.
- B Good mastery of course content and ability to apply course content concepts. Work shows good grasp of the significance, interrelatedness and uses of the material covered.
- C Minimal understanding and knowledge of course concepts.
- F Unsatisfactory understanding of basic facts and principles which constitute the course content. Work receives no academic credit.
- S Satisfactory performance on thesis, field work or software engineering projects.
- U Unsatisfactory performance on thesis or field work. Work receives no academic credit.
- W Withdrawal. This grade is assigned to students who withdraw after the drop/add period and according to withdrawal policy.
- INC Incomplete work
- IP In Progress
- AU This grade is assigned to students who audit courses.
Plus and Minus Grades
Instructors may use plus (+) and minus (-) signs with grades to provide differentiation among students.
Grade Points and Grade Point Averages
Each grade has a grade point value. A grade point average of 3.0 is required for graduation and for status as a degree candidate. Only prerequisite and required courses count in the G.P.A. requirement for graduation. A student whose G.P.A. is below 3.0 is dismissed for academic reasons.
Grades of W and INC carry no point value and are not considered when calculating the G.P.A.
An incomplete may not be granted unless a student has completed at least half of the work of the course with a passing grade or by permission of the program director. A grade of “INC” (incomplete) will be assigned when illness, emergency or unusual circumstances be- yond the student’s control prevent the student from completing the assigned coursework and/ or examination(s) by the end of the semester or session.
A student who wishes to apply for a grade of “INC” must secure and complete, with the instructor, the Application for Incomplete Grade form. This form is available from the Graduate School Office or online at www.hood.edu/graduate. The course instructor will identify the deadline date for completion of the work, the conditions under which the grade of “INC” will be removed and the consequences for failure to meet those conditions. The instructor, the student and the program director must sign the Application for Incomplete Grade form. The completed Application for Incomplete Grade form must be submitted to the Graduate School Office for approval by the Graduate School at the time of the agreement.
Any “INC” must be removed by the last day of the next calendar semester unless otherwise extended by written permission of the instructor.
Academic Semesters and Sessions
The academic year at Hood contains a fall semester, a spring semester, a January term and two summer sessions. A calendar published in this catalog gives significant dates within the semesters and sessions.
A student must register for the course to be audited. A student will not receive a grade or credit for an audited course and it will not affect the grade point average; however, the audit does appear on the transcript. New students who would like to audit a course(s) must complete the application process as a nondegree-seeking student.
Only lecture courses can be audited, with permission of the instructor, and are available as space permits. There is no limit on the number of courses a student may audit during a semester. A course that was previously audited may be taken for credit at a later time. Once the course begins, students who register to audit may not change their registration status to credit; however, they may withdraw. Students who register to receive credit for a course may change to audit only during the first three weeks of the semester or the first week of the summer session.
The Graduate School reserves the right to cancel courses in which fewer than eight students are enrolled during the fall and spring semesters, and fewer than five students enrolled for summer terms. In the event that a course is canceled, full tuition will be reimbursed.
Certain courses have been designated as appropriate for both graduate students and undergraduates. These “double-numbered courses” are identified by numbers in both the 400 and 500 range. Undergraduate students enroll in the 400-level course and receive undergraduate credit. Graduate students enroll in the 500-level course and receive graduate credit. Graduate students may have different performance standards from the undergraduates that relate to the quality and/or quantity of work required, and may also involve measures of grading at the discretion of individual faculty members. Students who took a double-numbered class at the 400 level as an undergraduate student may not take the same class at the 500 level as a graduate student for credit.
Examination of Admission Folders
After the applicant has enrolled at Hood College, she or he may examine the contents of her or his admission folder in the presence of a College officer at a time and date arranged with the Graduate School.
This policy is in conformity with the amended Family Educational Rights and Privacy Act of 1974, known as the Buckley Amendment.
Exemption from Courses
A student may request an exemption from taking any course offered. Exemptions are granted by the department that teaches the course for which an exemption is sought. To request an exemption, the student must present a written petition to the program director that offers courses in the field where the exemption is being sought. The petition should include the course number and title for which an exemption is being requested and the justification for the request. The action of the department regarding the request will be forwarded to the Graduate School, which will notify the student regarding the disposition of the request and make the necessary notations in the student’s record.
Exemption does not constitute credit toward the degree. The total number of credits required for the degree program must be completed in order for the student to qualify for the degree.
Most programs offer a course entitled Independent Study and numbered 575. These courses offer students an opportunity to undertake an individual project supervised by a faculty member. To be eligible for independent study, the student must identify a faculty member who is willing to supervise the independent study project. The College cannot guarantee that all students will be able to undertake an independent study.
To register for an independent study, the student must submit to the Graduate School a completed Permission to Enroll Form. The form requires a written proposal and signatures of the student, instructor, program director and the Graduate School. Registration must be completed during the regular registration period. This form is available from the Graduate School Office or online at www.hood.edu/graduate
The student and instructor must arrange a regular schedule for conferences and submission of work throughout the semester, including the date when the final paper is due.
A student may register for no more than 6 credits of independent study or independent research in any degree program. A student may register for 1, 2 or 3 credits of independent study during any semester or during the summer session.
Registration and Enrollment
A student must be officially admitted and registered prior to attending any class session of any course. Courses and schedules of classes are announced well in advance of the beginning of each semester and summer session. Dates and hours when students may register and instructions for registering are included with the schedules. Registration dates are also posted to the College’s academic calendar, which is available online at www.hood.edu/graduate. Returning students are encouraged to register online using Self-Service. New students may register by submitting the online registration form via secure e-mail submission, by mail, fax or in person. Students in the Biomedical Science, Computer Science, Humanities, Management of Information Technology and Information Technology programs must have their registration forms signed by their adviser prior to submitting them to the Graduate School. Permission may also be e-mailed to the Graduate School at firstname.lastname@example.org Students are responsible for seeing that they have met all appropriate prerequisites before registering for courses. Failure to meet course prerequisites places the student at risk and will not be considered as cause for a refund of tuition. Students who have not met prerequisites may not be eligible to register. Students who have been admitted to the Graduate School as nondegree seeking students may be required to seek permission from the appropriate instructor or program director in order to enroll. Because some courses may be closed due to heavy student enrollment, students are encouraged to register early. Students nearing the completion of their programs should register as early as possible to avoid facing closed classes. The regular registration period continues through the end of the first day of classes. The academic calendar lists the first day of classes for each semester.
There are limited circumstances under which a graduate student may retake a course. A course may be repeated only once and no more than two courses can be repeated by a student within any single degree or certificate program. The grade of W does not replace a previously awarded grade. When the course is repeated, the student receives the credits for the course (counted once). While both grades will remain on the transcript for historical purposes, only the higher of the two grades will be calculated in the cumulative G.P.A. A graduate student may repeat a course if more than seven years have lapsed or the course content is considered outdated. Grades for courses taken at other institutions may not be used to replace grades for courses completed at Hood. Courses taken for undergraduate credit may not be repeated for graduate degree credit.
Students may drop or add courses through the Graduate School from the time of registration through the end of the drop/add period. See the Academic Calendar for dates. A student may be added to a class once the semester begins, provided the class has not met more than once and with the written permission of the instructor. During the summer sessions, the substitution or addition of courses is limited to the first two days of classes. All schedule changes must be submitted in writing.
Student Course Load
To be considered full time, a graduate student must pursue 9 hours of credit each fall and spring semester. In gauging the amount of time required for study in preparation for classes, the Graduate Council recommends that three or more hours of study be reserved for each hour of class. This is a general recommendation and may vary depending upon the course and individual differences in each student’s background.
A current graduate student may not enroll in more than 12 credits per term without written permission by the program director, academic adviser and dean. Permission may be granted after the program director, academic adviser and dean consider: the student’s rationale for the request provided by the student in a brief, written statement which will be submitted to the graduate school office no later than two weeks before the start of the term in consideration; and achievement in courses completed at Hood College. The dean will be responsible for making sure the student’s statement and the most recent transcript are available to the other reviewers. The student will be notified of the decision no later than 7 days before the start of the term.
A student enrolling in her/his first term at Hood College may not register for more than 12 credits.
Withdrawal from Classes and Refunds
Notification of withdrawal must be in writing and must indicate the course number and course title. Students are encouraged to withdraw by submitting the online withdrawal form via secure e-mail submission. Students may also withdraw by sending an e-mail to hoodgrad@ hood.edu, by sending a fax or letter, or by coming to the Graduate School Office in person. If faxing or mailing a withdrawal, it is the student’s responsibility to call to ensure receipt. Refunds will be given if the drop/withdrawal notice is received by the Graduate School before the first course meeting or within the drop/add period as defined by the academic calendar.
Refunds will not be granted for withdrawals received after the drop/add period. Withdrawal notices received before the course begins or during the drop/add period will not appear on the student’s transcript. Tuition refunds are based on the full tuition charge for the course. A grade of W (indicating withdrawal) will be noted on the student’s transcript for withdrawals that occur after the drop/add period. This notation carries no academic penalty. A student who does not give official notice of withdrawal will not be eligible for refunds and a grade of F (Unsatisfactory) will be recorded on the permanent record.
It is the responsibility of the student to notify the Graduate School Office in writing that she or he is withdrawing.
A graduate student may withdraw from a course up to the last three weeks of classes. During the last three weeks of classes, a student may not withdraw from a course. Students enrolled in a 3-credit course that meets for two weekends during the semester may withdraw from such class by submitting an official, written withdrawal notification to the Graduate School Office before the second weekend meeting date. Withdrawals for 1-credit weekend courses are not accepted once the class has met.
The Office of Financial Aid is required to recalculate federal financial aid eligibility for students who withdraw. Up through 60 percent of the semester, a pro rata schedule is used to determine how much federal aid a student has earned at the time of withdrawal. The portion of unearned aid must be returned to the federal programs. When unearned aid is returned a student may owe the College additional funds.
Failure to begin or ceasing to attend classes does not constitute official notice of withdrawal. It is the responsibility of the student to notify the Graduate School Office in writing of the student’s desire to withdraw from a class.
Withdrawal from Hood College
Students who wish to withdraw from the College must submit their withdrawal notice to the Graduate School in writing. The withdrawal notice should include the reason for the withdrawal and the effective date. Students may withdraw by sending an e-mail to hoodgrad@ hood.edu, by sending a fax or letter, or by coming to the Graduate School Office in person. If faxing or mailing a withdrawal, it is the student’s responsibility to call to ensure receipt. Students who wish to re-enroll at the College after they have withdrawn must submit a petition for re-admission in writing to the Graduate School.
Students who do not complete their program of study within their seven-year time limit will be automatically withdrawn from the College. Please refer to the section on Time Limits for information regarding time extensions.
Exceptions to Academic Policies, Regulations or Requirements
Exceptions to academic policies, regulations or requirements as stated in this catalog or elsewhere are rarely made. A student who believes an exception is justified may petition the Graduate Council. The petition should be addressed to the Council, in care of the dean of the Graduate School, and should state exactly what exception is being requested and the reasons for it. The degree-seeking student’s faculty adviser must indicate her or his recommendation in writing; nondegree students should petition through the dean of the Graduate School. A student who is dismissed for academic reasons may petition the Graduate Council for re- admission. A student may not petition for re-admission more than twice.
Petitions are to be processed according to the following procedure:
- The petition must be forwarded by the petitioner to her or his academic adviser for review and written recommendation.
- In cases involving a thesis, computer project or field work project, the academic adviser will forward the petition to the thesis or project adviser.
- The reviewed petition will be forwarded by the adviser and/or thesis or project adviser to the program director with the recommendation.
- The program director will forward the signed and reviewed petition with the recommendation(s) to the dean of the Graduate School.
The student’s petition should include the following information:
1) The specific exception being requested and the reason(s) for the request;
2) The expected date of graduation;
3) Any other pertinent information, such as transfer credits, thesis abstract, etc.;
4) All required signatures. Petitions are considered by the Graduate Council’s
Subcommittee on Student Petitions at regularly scheduled meetings. Petitions should be submitted well in advance of the scheduled meeting date. The student may appeal the outcome to the dean of the Graduate School.
If a student receives a final grade in a course that she or he believes is incorrect or unfair, he or she may appeal that grade by following this procedure:
Student must contact the faculty member involved, in writing, within 30 calendar days of the posting of the disputed grade. The grade appeal request must outline the specific grievances about the grading procedure, grounds for appeal and attach relevant documentation (syllabus, guidelines for papers or presentations, etc).
If, after hearing the instructor’s explanation, the student still wishes to appeal the grade, she or he must present the grade appeal to the program director within 30 days of notification from the instructor.
If the student is still not satisfied, the student may make a final appeal to the dean of the Graduate School. In such cases, the dean must be contacted prior to the end of the term immediately following the semester the grade was posted.
Failure to follow this timeline provides sufficient grounds for dismissing an appeal. In each stage of the appeal process, the student will receive a letter stating the reviewer’s recommendation within 30 days of initiation.
All parties to the grade appeal (student, instructor, program director, dean) are to maintain strict confidentiality until the matter is resolved.