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Inclement/Severe Weather Policy

911.01 Statement

 In view of the fact that Hood College is a residential college and provides many services seven days a week on a 24-hour basis, the College makes every effort to remain open at all times. However, there are a variety of weather-related events that may impact normal operating procedures at the College. Hood College recognizes that transportation and other concerns may arise during times of severe weather conditions; and therefore, many issues are taken into consideration when making a decision to delay classes or close the College. Information regarding procedures for delays or closings and how one confirms the College’s operating status are outlined below.

911.02 Philosophy:

Hood College has identified four major constituencies and the unique ways in which this policy applies to each. The four groups are students, faculty, staff and emergency personnel. The College reaffirms each constituency’s use of discretion regarding her/his personal safety and safety of others in determining whether or not she/he should come to campus during times of inclement/severe weather.

911.03 Procedures:

Definitions:
Staff: This policy applies to all part-time, full-time, regular, contract and temporary agency staff. If you have not been informed of any cancellations or delays you should infer that the College is open. Please use your own judgment in determining if roads in your area are passable, or in deciding to remain at home until conditions for travel are more favorable.

Emergency Personnel: The College has designated certain jobs/positions as “emergency personnel” in order to effectively offer round-the-clock services. Regardless of weather conditions, these employees should use good judgment, care and safety when reporting to work.

Requirement to inform supervisor:
When the College remains open during inclement weather, and a staff member determines that she/he is unable to come to campus due to inclement/severe weather, a courtesy phone call or email to inform their supervisor is required.

Facilities non-emergency personnel may opt to wait until 7 a.m. before reporting to work. Please call the office at 301-696-3452, leaving a message for your immediate supervisor regarding your intention.

Not required to use vacation or personal time for time missed:
The College appreciates employees’ efforts to report to work at the scheduled opening time during inclement weather, and/or employees’ efforts to stay until the official weather-related closing of the College.

You are no longer required to use accumulated time (i.e., vacation or personal holiday) to cover the hours lost due to inclement weather if the College remains open. You will be compensated for your regular scheduled time. You are, however, required to leave a voice mail or email message with your immediate supervisor.

General Policy Statements for Emergency Personnel:
Emergency personnel will be paid double-time as approved by their supervisor for time worked during closures due to inclement/severe weather as designated by the College.

Telecommunications/Network Personnel:
In the event that inclement/severe weather threatens the telephone system and/or network, telecommunications/network personnel will report to campus as directed by the Chief Technology Officer.

Campus Safety Officers and Communication Center Personnel:
Campus Safety Officers and Communication Center Personnel are expected to complete normally scheduled shifts and report to their shift supervisor per standard operating procedures.

If an officer is unable to get into work, the shift on duty will remain until duly relieved. The College reaffirms each constituency’s use of discretion regarding her/his personal safety and the safety of others in determining whether or not she/he should come to campus during times of inclement/severe weather.

Open, Closed or Delayed Status of the College:
Hood College is always open unless the President determines that weather is a factor for Hood to delay opening, cancel classes or close. If that happens, the College will inform local radio and TV stations of the decision.

Rather than overloading the switchboard with calls, please check the College’s operating status via radio, TV or the Web. (See listings below)

Radio Stations

Frederick Area:

  • WFRE (99.9 FM)
  • WFMD (930 AM)
  • WARX (106.9 FM)
  • WAFY (103.1 FM)

Hagerstown, Martinsburg & Waynesboro Area:

  • WHAG (1410 AM/96.7 FM)
  • WJEJ (1240 AM)

Montgomery Co. and Washington, D.C. Area:

  • WMAL (630 AM)
  • WTOP (1500 AM)

Baltimore Area:

  • WCAO (600 AM/V-103 FM)
  • WBAL/WIYY (97.9 FM)
  • WQSR (102.7 FM)
  • WTTR (1470 AM)
  • WPOC.FM (93.1 FM)

Gettysburg, PA:

  • WGTY (108 FM)/WGET (1320 AM)

TV Stations

Washington, D.C.: WTTG (Ch. 5), WJLA (Ch. 7), WRC (Ch. 4), WUSA (Ch. 9)

Hagerstown: WHAG (Ch. 25)

Baltimore: WMAR (Ch. 2), WJZ (Ch. 13), WBAL (Ch. 11)

Check for closings on the Hood College Homepage:

Find out Hood’s operating status by visiting the homepage at www.hood.edu. When the College is closed or the opening is delayed, a message will appear under the “Hood News” section.

Schools-Out website:

Find out Hood’s operating status by visiting the Web at: http://www.schoolsout.com/

When you are at the site, scroll down to Private Schools and click on "Maryland" and then select "Hood College.” You will then link to the Hood College page. Read the status message that is in the first box on the Hood page. The message now reads: “Hood College is currently operating on a normal class schedule.”

For email messages from Schools-out:

Follow the steps above and enter your email address where it reads: “Would you like to receive email alerts?" or "Would you like to recieve text alerts?," and then click on the “Sign Up Here” button.

Possible Status Announcements:

1. Hood College is Open.
Hood College will follow its normal schedule. All faculty, staff and students are expected to come to work/class per their normal schedules.

2. Hood College is Open; Classes are Delayed Until “X.”

All staff members are expected to come to work at their normal time. Faculty and students should report after the delay. For example, when classes are delayed until 9:30 a.m., instruction will resume with the next full class period and any class with a start time prior to 9:30 a.m. will be canceled for that day. (e.g., if your class runs from 9 a.m. – 10:30 a.m., the class would be canceled for that day.)

Note: Doors will be opened 30 minutes prior to the announced opening.

3. Hood College Opening Delayed Until “X.”

Hood College will open at the designated time and will follow its normal schedule after the delay. This applies to all faculty, staff and students. For example, when the College opening is delayed until 9:30 a.m., staff will report at 9:30 a.m. Instruction will resume with the next full class period and any class with a start time prior to 9:30 a.m. will be canceled for that day. If your class runs from 9–10:30 a.m., the class would be canceled for that day.

Note: Doors will be opened 30 minutes prior to the announced opening.

4. Hood College Day Classes Canceled.

Staff members should come to work on schedule, or as soon thereafter as weather permits. Faculty and students should not report to the College. Staff members should report to supervisors upon arrival for work assignments.

Note: Decisions on evening classes will be announced by 3 p.m. on these days.

5. Hood College is Closed.

Only designated safety personnel should report to work. No students, faculty or other staff members should come to the College unless requested to report by a Senior Officer.

Frequently Asked Questions

In response to frequently asked questions about the Inclement Weather Policy, we are providing further clarification on how this policy applies to situations that may occur in the future:

1. How can I get information about the College’s operating status?

  • Internet – www.hood.edu or www.schoolsout.com.
  • Email – sign-up on www.schoolsout.com website for automatic notification.
  • Television stations in local viewing area as outlined above.
  • Radio stations in local viewing area as outlined above.
  • Voicemail message for internal phone extensions.

2. I work the night shift, how will I know if I am to report to work?

  • Decisions will be made by 3 p.m.
  • Use any of the resources listed above to monitor College’s operating status.

3. I am a staff member and I determine that I prefer not to venture to campus during a particular inclement/severe weather event. What should I do?

  • Call or email your supervisor so that she/he knows that you are home safe.

Summary

Hood College provides many services seven days a week on a 24-hour basis; and the College makes every effort to remain open at all times. The College reaffirms each constituency’s use of discretion in determining whether or not she/he should come to campus during times of inclement/severe weather. Information will be shared about the operating status of the College as quickly as possible through the various media outlined above.

We ask the support of supervisors in informing students, faculty and staff of the established policy. If you have any questions regarding this policy, please contact the Department of Human Resources via telephone at 301-696-3592.